Volunteer Requirements And Guidelines
Volunteering is a privilege granted at the discretion of the principal.
Anyone wishing to volunteer or work around children/young adults must follow the diocesan Safe Environment Protocol before beginning. This protocol includes anyone 18 years of age and over and applies to parents, guardians, relatives, friends, coaches, aides, etc .
The Safe Environment Protocol requires volunteers to:
- Have fingerprinting/background check completed via Live Scan.
- Pay fee due at time of LiveScan.
- Receive clearance from the Diocesan Safe Environment office before work/volunteering may begin. Results can sometimes take a couple of days to several weeks to be received.
- Complete the Safe Environment Virtus online course, “Protecting God’s Children”, and present the completion certificate to the school office. The Virtus online course must be taken every three years.
Mandated Reporters (Effective January 1, 2026)
Beginning January 1, 2026, the definition of a “mandated reporter” in a school setting will include:
- Any employee, volunteer, or governing board/body member of the school.
The new statutory definition for a volunteer (Penal Code, Section 11165.7) is a person who is over 18 years of age and who interacts with students outside of the immediate supervision and control of the student’s parent/guardian or a school employee.
For the purposes of Presentation School, and to ensure the highest level of student protection, our school policy will define a mandated reporter as:
Any adult (over 18) who is a parent of a student and/or works at the school as an employee, volunteer, or governing board/body member, regardless of their supervision status.
While mandatory annual training for parents and adult volunteers will begin on July 1, 2026, we must immediately adapt to these new requirements.
In the interim, we strongly invite all parents and other adult volunteers to work closely with school personnel to ensure student safety on campus and during school outings, and to understand the proper reporting protocols.